Preparing your Venue for Multimedia Business Conferences

Posted by Gaw Technology on 4/25/2014

Any business that holds regular company meetings or conferences will benefit with the application of a quality multimedia projector. From small businesses to large companies, the need to display visual information is becoming more important and even popular. Viewing devices are an excellent teaching aid, and combined with audio, they can inform, enlighten and demonstrate concepts and ideas that are easy for employees to grasp and memorize.

For better or worse, however, you’ll need the appropriate venue to display visual media properly. Cramming a collection of people into a tiny room with poor lighting arrangement will ultimately fail to achieve your intended purpose. Instead, consider the following features that make for wonderful business meeting and conference venues when utilizing projectors or other visual media sources.


Owning the Right Equipment

Depending on what you wish to show, you may need a great deal of equipment you don’t already have on hand: televisions, projectors, computers, servers, and many other products that could possibly take up a lot of space. In order to keep things orderly, be sure to make a list to ensure you procure every necessary item. Don’t forget to purchase the equipment to hold the devices and prevent them from becoming damaged. Quality computer racks are excellent for this, as they can bear a good deal of weight and can be found in several shapes and sizes.

Scoping out the Right Size

Do not fall into the most common trap when selecting a venue: always go up a size. If you have thirty members, pick a location that can comfortably fit at least forty. Many people who hold conferences believe that aiming low helps to counterbalance against the number of people who will fail to show up, but what they overlook is the potential of crowding people to the point of discomfort. Having a slightly larger venue is even more important when utilizing visual media, as you will need a large amount of space for screens, speakers, projections, as well as distance between the viewers and what they will be looking at.

Bringing Eyes to the Screen

Whether you plan to display a video, a game, or something similar, being able to see the screen is integral for all involved. This means selecting a large area that has a single focal point – typically a large wall with nothing on it but the screen or projection sheet. Doors and windows should be adjustable as to let in as little light as possible when viewing; otherwise people may find it hard to see. Seats should form a semi-circular or squared and staggered pattern, optimizing viewing ability for all.

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